Timely and appropriate feedback of employee performance probably forms the most crucial part of the entire performance review plan. Without feedback, it becomes difficult for the employees to evaluate themselves and consider the various improvements that they would be able to bring about. As such, it has been noted that most of the supervisors consider giving negative feedbacks being particularly difficult as it might jeopardize or strain the relationship between the management and the employee. On the other hand, most of the supervisors solely emphasize on the negatives of the employee performances, failing to realize that such an activity can gave demoralizing effect on the particular employee. Therefore, certain guidelines can be followed in order to maintain employee performance and boost motivation. The following provides a sample guideline that can be followed while giving feedback.
Timely feedback: It is essential for managers to provide feedback as fast as possible within the review period. Employees would benefit from the timely feedback and be able to improve their performances as early as possible.
Maintaining specificity: For managers being as specific as possible can be beneficial in deriving performance. Employees with particular skill sets tend to underperform because of their confusion about what is expected from them. By being specific, managers would be able to indicate the particular points that need to be improved upon or maintained.
Being objective: Employees need to be provided feedback in a completely objective tone, forgetting about the personal differences and keeping the overall growth of the organization in mind.
Communicating properly: It has been often noted that criticism is best provided through the sandwich method, wherein one negative criticism is given sandwiched between two positive remarks. Often automated review feedback systems are also implemented, which however, lacks in the personal interaction. It also helps if supervisors or managers provide corrective measures or tips themselves.